A birth certificate is one of the most important legal documents you can have. In Ghana, it serves as proof of identity, citizenship, and date of birth — and is often required for school admissions, passport applications, job recruitment, and more.
If you don’t have one yet, here’s a step-by-step guide to getting yours.
1. Understand the Types of Birth Certificates
In Ghana, the Births and Deaths Registry issues two main types:
•Certified Copy of Entry in Register of Births (standard birth certificate)
•Birth Certificate for Newborns (issued shortly after birth)
If you’re applying later in life, you’ll be getting the standard version.
2. Visit the Nearest Births and Deaths Registry Office
These offices are located in all regions, districts, and some sub-metros. You’ll need to go in person to start the process.
3. Fill Out the Birth Certificate Application Form
You’ll be asked to provide:
•Full name
•Date and place of birth
•Names of parents
•Proof of identity (e.g., national ID, voter’s card, passport)
•Details of your parents’ nationality and occupation
4. Provide Supporting Documents
Depending on your situation, you may need:
•Weighing card or baptismal card (for older applicants without early records)
•Affidavit (if details need clarification)
•Hospital or clinic records (if available)
5. Pay the Required Fees
The cost may vary slightly by location, but it generally covers processing and printing. Always request a receipt.
6. Wait for Processing
Processing time can take a few days to a couple of weeks, depending on the registry’s workload.
7. Collect Your Birth Certificate
You’ll be notified when it’s ready. Go with your receipt and ID to collect it in person.
Tips:
•For newborns, register within the first 12 months to avoid late registration fees.
•Keep your birth certificate safe — you’ll need it for almost all official transactions.
•Avoid “middlemen” who promise faster processing; always deal directly with the registry to prevent fraud.