In Ghana, registering your business is only the first step. To keep your business legal and active, you must renew your registration annually with the Registrar General’s Department (RGD). Failure to renew can result in penalties or your business name being removed from the register.
In this post, we’ll guide you through the renewal process step-by-step.
1. Know When to Renew
Business registration renewal is done once every year. For most businesses, the renewal is due by the anniversary month of registration. For example, if you registered in March, your renewal is due every March.
2. Who Needs to Renew?
•Sole Proprietorships
•Partnerships
•Companies Limited by Shares
•Companies Limited by Guarantee
•External Companies operating in Ghana
Even if your business is not actively trading, you must still renew to keep it on the register.
3. Requirements for Renewal
Before going to the RGD or starting the online process, prepare the following:
•Business Registration Number
•Tax Identification Number (TIN) of the business owner(s) or company directors
•Any updated business details (e.g., address change, new directors)
•Renewal fee (varies depending on the type of business)
4. Renewal Process
Option 1: Renew in Person
1.Visit the nearest Registrar General’s Department office or a designated district office.
2.Request and fill out the Renewal Form.
3.Pay the renewal fee at the cashier or through the designated bank.
4.Submit your form and payment receipt.
Option 2: Renew Online
1.Go to the RGD e-Services Portal (https://www.rgd.gov.gh).
2.Log in or create an account.
3.Select Business Renewal and fill in your details.
4.Pay the renewal fee using the available payment options.
5.Download or print your renewal confirmation.
5. Fees for Renewal
While fees may change, here’s a general guide (as of recent updates):
•Sole Proprietorship: Around GHS 25–50 per year
•Partnership: Around GHS 50–100 per year
•Limited Companies: Based on stated capital (minimum around GHS 300)
6. Why Renewal is Important
•Keeps your business name legally protected
•Avoids penalties and surcharges from the RGD
•Prevents your business from being struck off the register
•Maintains your credibility with clients, banks, and partners
Final Tip:
Mark your renewal date on your calendar or phone reminder to avoid missing the deadline. Renewing on time is cheaper and stress-free compared to paying penalties.
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